Streamweaver

ServicesAI Workflows & Automation

Workflows thatdecide, act andlog every run.

AI workflow automation for the repeat work between your tools. A form, email or webhook starts a run, an AI step decides, the actions follow, and every run is logged with a person checking the uncertain cases.

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How it works

How an AI workflow runs.

One enquiry, followed from trigger to log. When the AI step is unsure, the run waits for a person. Press Review in step four to clear the alert.

Step 1 of 4

Trigger

New enquiry form

Fernhill Studio

Can you quote for a new shop front?

AI step

Classifies the request

Waiting
Confidence—

Actions

  • Lead created
  • Call booked
  • Reply sent

Run log

  • No runs yet.

Alert. Alerts appear here when a run needs a person.

Sample run for illustration. Names and scores are examples.

Trigger. A form, email or webhook starts the workflow the moment something arrives.

Who it is for

Is this for you?

  • Teams re-keying data between a CRM, an accounts package and email every week.
  • Operations managers who want routine decisions made consistently, with exceptions flagged.
  • Businesses that tried no-code automations and found them fragile or hard to audit.

What we build

What this covers.

  • Lead and enquiry routing

    Form submissions create HubSpot contacts, notify the right person and send a confirmation through Resend.

  • Finance admin flows

    Stripe payments and invoices are matched to Xero or QuickBooks records, with overdue items surfaced for follow-up.

  • AI-assisted triage

    Language models read incoming messages through OpenRouter, suggest a category and draft a reply for a person to approve.

  • Scheduled checks and reports

    Jobs that run daily or weekly, compare systems and send a short summary of anything that does not match.

  • Webhook and API glue

    Reliable connections between tools, with retries, logs and alerts, so a failed step is visible rather than silent.

How we work

Four steps, no surprises.

  1. 1

    Map the current work

    We follow one task from start to finish, noting every tool, handover and decision point.

  2. 2

    Choose what to automate

    We pick the steps that are repetitive and rule-based, and keep a person on anything that carries risk.

  3. 3

    Build with logs and approvals

    Each workflow records its actions, handles errors and pauses for sign-off where you want it.

  4. 4

    Run, measure and tune

    We watch the first weeks of real use, fix edge cases and hand over a plain-English guide to how it works.

Related work

Recent projects.

Each project is labelled Live, Demo or Coming soon, so you can see what is in use today and what is on its way.

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Stack

Tools we use for this.

  • HubSpot
  • Xero
  • QuickBooks
  • Stripe
  • OpenRouter
  • Resend
  • Zapier-style webhooks
  • Convex

FAQ

Questions we get asked.

Is this just Zapier?

Zapier-style webhooks are one tool we use. When a process needs proper error handling, audit logs or custom logic, we write code instead, so you are not relying on a chain of brittle steps.

Do automated workflows need human approval?

Some routine tasks can run automatically, saving your team time. For actions that need more oversight, we can build in review and approval steps. We'll agree which actions should run automatically and which require human approval before setting up your workflow.

Which tools can you connect?

We can connect many of the tools your business already uses, depending on the features and access each provider makes available.

How much will it save us?

We do not promise a figure up front. We measure the current manual time during scoping, and the cost depends on scope and the number of systems involved.

Related services

Often paired with this.

Let's talk about what you need.

Tell us your business requirements, and we'll come back with a plan to deliver.

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